N. Trevelyan, Financial Controller – Beachcroft LLP

July 1st, 2010

“Rapor has helped us to cut the time spent on the budgeting process by 50%”

Beachcroft Wansbroughs is a top 25 law firm with more than 1250 lawyers and staff in eight offices across the UK and Belgium.

Beachcroft Wansbroughs provides complete legal services to clients in the private and public sector, in financial services, insurance, healthcare, central and local government, retail and telecoms among many other areas. The firm advises clients on all aspects of their business, from commerce, property and employment to mergers and acquisitions, disputes and litigation.

The firm’s annual budgeting process was a complex range of spreadsheet and ‘pen and paper’ methods. The time consuming and labour intensive nature of the process increased the risk that data could be inaccurate. Budgeting, in particular, was increasing in scale and complexity: staff had to be closely guided to ensure accurate re-keying of information, supported by few manual control mechanisms.

Under the Rapor software framework the budgeting process is much more precise and efficient. The finance team has implemented formally controlled spreadsheet processes that meet the exact needs of the business. Using the control and automation features, the finance team can eliminate risk factors from the budgeting process.

Other users in the firm have responded well to Rapor’s use of the familiar Excel interface. Adoption times for the new budgeting software have been considerably reduced and only minimal training has been required. Rapor’s security features have helped the finance team to ensure that end-users can only access the processes they are authorised to use, protecting both spreadsheet and budget information.

Controlling the progress of budget entry has become easy to manage under the Rapor framework. Finance managers can view budgeting status at any given time, improving accountability and significantly reducing the amount of time spent chasing users.

Further features enable the finance team to apply version numbers and ‘freeze’ the budget for analysis purposes. They can budget for future years and can start the budget entry phase with ‘based on’ budget figures. The consolidation and reporting phases are now totally automated and data is available in real time.

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